University Program Board
University Program Board
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Illinois State University
University Program Board By-Laws
Effective May 1st, 2016
Article I: Committee Mission Statements
  1. Arts & Entertainment committee is committed to providing culturally engaging an entertaining programs that also provide positive alternative to the traditional college scene.
  2. Center Stage committee is committed to bringing various forms of large scale, live entertainment to Illinois State University and the surrounding community.
  3. Enrichment committee is committed to developing programs that support awareness of social and global issues and enhance the educational experience of Illinois State University students.
  4. Graphic Design committee is committed to creating quality multimedia for the University Program Board as a whole and its committees.
  5. Marketing & Promotions committee is committed to utilizing all aspects of media to promote UPB and its events.
  6. Social & Recreation committee is committed to uniting the Illinois State University community through various themed festivals and social programming.
  7. Spirit & Traditions committee is committed to developing programs that celebrate school pride, team spirit, Redbird family members of all ages, and create lasting traditions.
Article II: Committee Requirements
  1. Each committee accepts primary responsibility for programming activities falling under its mission statement.
  2. Each committee will hold regularly scheduled meetings.
  3. Each committee shall conduct required business, solicit member feedback, keep members informed, and utilize the UPB Programming Model.
  4. Each committee may have a vice chairperson appointed by the chairperson at the
  5. chairperson’s discretion.
  6. Each committee shall have an advisor assigned by the Student Activities and Involvement
  7. Coordinator.

Article III: Executive Board Position Responsibilities

  1. President
    1. Serve as official spokesperson of UPB.
    2. Coordinate and oversee the direction of UPB.
    3. Enforce the UPB Constitution and By-Laws.
    4. Meet with the Vice President, directors, and committee chairpersons outside of regularly scheduled meetings.
    5. Chair Executive Board, General Board, and Full Board meetings as well as elections and Program Proposal Retreats.
    6. Coordinate Executive Board Retreat with advisors.
    7. Call special meetings when necessary.
    8. Support committees through attendance at meetings and programs.
    9. Establish and appoint a chairperson and members to ad-hoc committees for situations
    10. deemed necessary by the General Board.
    11. Maintain internal UPB communication though various mediums.
    12. Coordinate delegation of UPB representative to University committees as requested.
    13. Establish relationships with other Registered Student Organizations and University affiliates.
    14. Coordinate the planning of emergency events, such as vigils, in response to national/campus crisis.
    15. Coordinate the transition process of successor to the office of President.
    16. Sign and follow the UPB confidentiality agreement.
    17. Complete other duties as assigned.
  2. Vice President
    1. Assume the office of President if a vacancy occurs, and the responsibilities of
    2. President in their absence.
    3. Coordinate the assessment and strategic planning of events.
    4. Coordinate logistics of UPB delegations for conferences, workshops, and
    5. conventions.
    6. Coordinate an event to recognize Billy Quigley and other fallen Redbirds.
    7. Manage fundraising efforts to support the Billy Quigley Memorial scholarship.
    8. Coordinate the selection process of the following awards: Billy Quigley Full Board Member of the Year, Achievement for Excellence, First Year Involvement, Casey Meyers Impact of Leadership, Progress in Programming, and Program of the Year.
    9. Coordinate transition process of incoming General Board members with the Director of Membership Development.
    10. Coordinate the logistics and preparations for Program Proposal Retreats.
    11. Assist in the coordination of planning emergency events, such as vigils, in response to national/campus crisis.
    12. Meet with the President, directors, and committee chairpersons outside of the regularly scheduled meetings.
    13. Attend Executive Board, General Board, Full Board, Elections, Program Proposal Retreats, and special meetings.
    14. Support committees through attendance at meetings and programs.
    15. Coordinate the transition process of successor to the office of Vice President.
    16. Sign and follow the UPB confidentiality agreement.
    17. Complete other duties as assigned.
  3. Director of Finance
    1. Assist in the Dean of Student’s Office budget proposal process.
    2. Coordinate the UPB budget allocation process through the Program Proposal Retreat
    3. in accordance with Article XVII.
    4. Maintain accurate budget records for UPB.
    5. Present the financial summary to General Board consistently.
    6. Cultivate relationships with businesses and organizations.
    7. Facilitate the co-sponsorship process by serving as the contact for Registered Student Organizations and campus departments.
    8. Present co-sponsorship requests to the General Board for approval.
    9. Oversee all donations and sponsorships given to UPB.
    10. Meet with President, Vice President, directors, and committee chairpersons outside of the regular scheduled meetings.
    11. Attend Executive Board, General Board, Full Board, Elections, Program Proposal Retreats, and special meetings.
    12. Support committees through attendance at meetings and programs.
    13. Coordinate the transition process of successor to the Director of Finance position.
    14. Sign and follow the UPB confidentiality agreement.
    15. Complete other duties as assigned.
  4. Director of Marketing & Communication
    1. Develop the UPB brand and overall message to be shared.
    2. Develop and manage the Marketing Team, consisting of the Director of Marketing &
    3. Communication, Graphic Design Chairperson, and Marketing & Promotions Chairperson.
    4. Serve as the Executive Board’s representative for the Graphic Design and Marketing & Promotions committees.
    5. Oversee distribution of general marketing materials for UPB.
    6. Order all promotional items, including but not limited to street teaming items and various forms of signage.
    7. Assist the Director of Finance in the development of materials to be used when
    8. seeking donations.
    9. Create and distribute press releases related to UPB.
    10. Maintain positive and strategic relationships with all media outlets.
    11. Manage the UPB website and develop all social media posts related to the general branding of the organization.
    12. Address all matters associated with public relations.
    13. Meet with President, Vice President, directors, and committee chairpersons outside of
    14. the regular scheduled meetings.
    15. Attend Executive Board, General Board, Full Board, Elections, Program Proposal Retreats, and special meetings.
    16. Support committees through attendance at meetings and programs.
    17. Coordinate the transition process of successor to the Director of Marketing & Communication position.
    18. Sign and follow the UPB confidentiality agreement.
    19. Complete other duties as assigned.
  5. Director of Membership Development
    1. Coordinate all recruitment efforts for UPB membership.
    2. Maintain all membership documents.
    3. Coordinate General Board Retreats with the advisor(s).
    4. Coordinate training of UPB members.
    5. Create developmental workshops and spotlights for General Board and Full Board
    6. meetings.
    7. Coordinate internal UPB social events.
    8. Coordinate the evaluation process of UPB members.
    9. Coordinate the UPB election process and documents related to applications for
    10. positions.
    11. Coordinate the transition process of incoming General members with the Vice
    12. President.
    13. Coordinate Passing of the Gavel ceremony.
    14. Establish and maintain UPB alumni relations.
    15. Meet with President, Vice President, directors, and committee chairpersons outside of the regular scheduled meetings.
    16. Attend Executive Board, General Board, Full Board, Elections, Program Proposal Retreats, and special meetings.
    17. Support committees through attendance at meetings and programs.
    18. Coordinate the transition process of successor to the Director of Membership Development position.
    19. Sign and follow the UPB confidentiality agreement.
    20. Complete other duties as assigned. Director of Operations
  6. Serve as UPB Historian.
    1. Record minutes at all Executive Board meetings and distribute them to all Executive Board members.
    2. Record minutes at all General Board meetings and distribute them to General Board members as well as publish them in a format accessible to all Full Board members.
    3. Keep current files of UPB meeting minutes.
    4. Maintain program resource files in the UPB office.
    5. Organize the Q-drive for use by all General Board members.
    6. Update and organize internal UPB forms.
    7. Facilitate room/catering reservation process.
    8. Manage UPB equipment including, but not limited to, scheduling, maintenance, and ordering supplies.
    9. Maintain office and storage areas including, but not limited to, cleanliness, organization, and inventory.
    10. Manage office hours of all General Board members.
    11. Meet with President, Vice President, directors, and committee chairpersons outside of the regular scheduled meetings.
    12. Attend Executive Board, General Board, Full Board, Elections, Program Proposal
    13. Retreats, and special meetings.
    14. Support committees through attendance at meetings and programs.
    15. Coordinate the transition process of successor to the Director of Operation position.
    16. Sign and follow the UPB confidentiality agreement.
    17. Complete other duties as assigned.

Article IV: Programming Chairperson Position Responsibilities

  1. Chair their respective committee meetings.
  2. Serve as a voting member of the General Board.
  3. Utilize the UPB Programming Model.
  4. Track ongoing program expenses.
  5. Submit and present all committee program proposals to the General Board.
  6. Coordinate on-going committee assessment.
  7. Meet with President, Vice President, directors, and committee chairpersons outside of the regular scheduled meetings.
  8. Attend General Board, Full Board, Elections, Program Proposal Retreats, and special meetings.
  9. Support other committees through attendance at meetings and programs.
  10. Coordinate the transition process of successor to their respective position.
  11. Sign and follow the UPB confidentiality agreement.
  12. Complete other duties as assigned.

Article V: Marketing Team Chairperson Position Responsibilities

  1. Graphic Design Chairperson
    1. Chair the Graphic Design committee.
    2. Oversee the creation of quality multimedia for UPB as a whole and its respective committees.
    3. Coordinate the critique and evaluation processes of all graphic designs created by the committee’s members
    4. Serve as a voting member of the General Board.
    5. Meet with the Marketing Team on a consistent basis.
    6. Chair meetings for the development and review of program marketing as needed.
    7. Meet with the Director of Marketing & Communication consistently.
    8. Attend General Board, Full Board, Election, Program Proposal Retreats, and specialmeetings.
    9. Transition incoming chairperson after completed election process.
    10. Coordinate on-going committee assessment.
    11. Sign and follow confidentiality agreement.
    12. Complete other duties as assigned.
  2. Marketing & Promotions Chairperson
    1. Chair the Marketing & Promotions committee.
    2. Review marketing plans for each UPB program.
    3. Assist each programming chair with the distribution of committee special promotional items as needed.
    4. Develop and manage the committee in the production of:
      • Event related social media posts, contests, engagements, etc.
      • Effective street teaming and guerilla marketing efforts.
      • Video blogs.
    5. Serve as a voting member of the General Board.
    6. Meet with the Marketing Team on a consistent basis.
    7. Chair meetings for the development and review of program marketing as needed.
    8. Meet with the Director of Marketing & Communication consistently.
    9. Attend General Board, Full Board, Election, Program Proposal Retreats, and specialmeetings.
    10. Transition incoming chairperson after completed election process.
    11. Coordinate on-going committee assessment.
    12. Sign and follow confidentiality agreement.
    13. Complete other duties as assigned.

Article VI: Office Hour Requirements for General Board Members

  1. The President and Vice President shall hold 6 office hours per week, with the times set at the beginning of the respective semester.
    1. Four hours will be held in the UPB office during open office hours.
    2. One hour will be held in the UPB office at a time set at the member’s discretion.
    3. One hour will be dedicated to a one-on-one meeting with an advisor.
  2. Directors shall hold 5 office hours per week, with the times set at the beginning of the respective semester.
    1. Three hours will be held in the UPB office during open office hours.
    2. One hour will be held in the UPB office at a time set at the member’s discretion.
    3. One hour will be dedicated to a one-on-one meeting with an advisor.
  3. Chairpersons shall hold 4 office hours per week, with the times set at the beginning of the respective semester.
    1. Two hours will be held in the UPB office during open office hours.
    2. One hour will be held in the UPB office at a time set at the member’s discretion.
    3. One hour will be dedicated to a one-on-one meeting with an advisor.

Article VII: Election Process

  1. Applications shall be available to the entire student body.
  2. The President shall determine the application timeline with approval from the Executive Board.
  3. All applications for General Board positions must be submitted to the Director of Membership Development by the marketed deadline.
  4. Interviews for General Board positions shall be conducted by the General Board.
  5. General Board applicants shall not vote for any position(s) for which he or she has applied.
    1. In this circumstance, the General Board member’s vote will be transferred to a Full Board member.
    2. The Full Board member will be a volunteer voted upon by Full Board at the proceeding Full Board meeting.
  6. After all applicants have interviewed for each position, the General Board will discussand vote.
  7. Each application shall be viewed independently.
  8. The President shall inform the applicants about voting results after each General Board interview is conducted.
  9. After elections have occurred, any vacant positions shall undergo an additional election process conducted by the General Board.

Article VIII: Transitioning

  1. The transitional training process shall include, but not be limited to:
    1. The completion of a training binder.
      1. Approval of training binder must be given by the Vice President and Director of Membership Development.
    2. The completion of a transition retreat.
    3. Meeting with outgoing members of the General Board.
    4. Must occur no later than the beginning of April.
  2. Passing of the Gavel shall:
    1. Serve as official inauguration of the incoming General Board members.
    2. Serve as official recognition ceremony of outgoing General Board members.
    3. Occur between mid-April and early May. 3. Shall be planned by the Director of Membership Development with the assistance of other members as determined by the President.

Article IX: Meetings

  1. Except when otherwise provided for in the UPB Constitution or By-Laws, UPB shall adhere to the most recent edition of Robert’s Rules of Order.
  2. Executive Board Meetings
    1. Shall be attended by members of the Executive Board and advisor(s).
    2. The President will be notified of any absences at least 24 hours in advance of the meeting.
    3. If the President is the absentee, he or she is to notify the Executive Board at least 24 hours prior to the meeting.
    4. All meetings of the Executive Board are public, except where executive session is allowable by Robert’s Rules of Order.
  3. General Board Meetings
    1. Shall be attended by members of the General Board and advisor(s).
    2. The President will be notified of any absences at least 24 hours in advance of the meeting.
    3. If the President is the absentee, he or she is to notify the General Board at least 24 hours prior to the meeting.
    4. All meetings of the General Board are public, except where executive session is allowable by Robert’s Rules of Order.
  4. Full Board Meetings
    1. Shall be attended by committee members, General Board, and advisor(s).
    2. The President will be notified of any General Board absences at least 24 hours in advance of the meeting.
    3. All Full Board meetings are public, except where executive session is allowable by Robert’s Rules of Order.
  5. Committee Meetings
    1. Shall be attended by the committee chairperson, committee members, and an advisor.
    2. All Committee Meetings are public, except where executive session is allowable by Robert’s Rules of Order.

Article X: Voting Procedures

  1. Executive and General Board Voting
    1. The President will only vote in the case of a tie.
    2. The Vice President, Directors, and Chairpersons will each have one vote.
    3. Any member who does not attend a meeting or mandatory event forfeits their vote.
    4. In non-emergency voting, quorum shall be set at two-thirds of the voting General Board members.
  2. Emergency Voting
    1. Any member can present a motion for an emergency vote to the President.
    2. The President shall determine voting procedure for the emergency vote.
    3. The President shall make every attempt to reach all voting members. D) If no vote is given within the specific time allotted, the member’s vote is forfeited.
    4. In emergency voting, quorum shall be set at half of the voting General Board members.

Article XI: General Board Attendance Policy

  1. An absence is defined as a board member not attending a meeting or mandatory event (identified at the start of the semester by the Executive Board).
  2. Any combination of leaving early or arriving late twice for meetings will be counted as an absence. This applies to all mandatory events.
  3. All absences will be recorded and monitored per semester by the President.
    1. A board member must provide 24-hour notice of an expected absence to the President.
      1. If 24-hour notice of an absence is not given to the President, the board member must meet with the President.
      2. The President retains the right to decide whether the board member’s absence is excused or unexcused.
        1. Two excused absences will be equivalent to one unexcused absence.
      3. Once informed of the expected absence, the President may ask that the board member provide a Full Board member to assume voting power on his or her behalf.
    2. After two unexcused absences from a meeting or mandatory event the board member must meet with the President or Vice President and the Director of Membership Development.
    3. Three or more unexcused absences from a meeting or mandatory event will require the board member’s status to be reviewed by the General Board.
  4. An advisor will determine if a medical or long term absences are exempt.

Article XII: Disciplinary Sanctioning

  1. Any member may request disciplinary action against another member when possessing valid reason(s) to believe that said member, while representing UPB, has violated UPB and/or Illinois State University policy, and/or State or Federal Law.
  2. Any member wishing to request disciplinary action must do so in a timely manner to the President and/or advisor(s).
  3. It is the responsibility of the President to attempt to schedule a meeting with the advisor(s), member(s) requesting disciplinary action, and the member(s) that the request is being brought against within 48 hours of the report being brought forth.
    1. If it is agreed upon by a majority of the members present at the initial meeting that UPB and/or Illinois State University policy, and/or State or Federal Law was violated by the member(s) in question:
      1. The action(s) that occurred shall be reported to the General Board.
      2. The member(s) involved shall be sanctioned as deemed necessary by the General Board.
      3. The action(s) that occurred shall be reported to the appropriate staff member within the Dean of Students Office.
      4. Upon the recommendation of the Dean of Students Office, the member(s) in violation of policy or law may be referred to the Student Conduct and Conflict Resolution office.

Article XIII: Full Board Membership Removal

  1. Any member found violating the Student Code of Conduct, Registered Student Organization handbook, and/or State or Federal laws, may be removed from the organization.
  2. The process for membership removal is as follows:
    1. Any member may have their membership revoked by a two-thirds vote of the Executive Board.
    2. Any member removed may appeal to the General Board and shall be considered reinstated with a two-thirds approval.

Article XIV: General Board Membership Removal

  1. A person maybe removed from office by a two-thirds vote of the General Board for reasons that include, but are not limited to:
    1. Failure to perform office duties and responsibilities outlined in the UPB Constitution and By-Laws.
    2. Conduct that violates the Illinois State University Student Code of Conduct.
    3. Absences outlined in the Attendance policy in Article XI.
    4. Behavior(s) deemed inappropriate by members of the General Board that have been reported to the President.
  2. The individual that has been removed shall be notified by the President and given the opportunity to appeal to the General Board.
    1. The General Board’s initial decision can be overturned by a majority vote of the General Board.
  3. Advisor(s) and the Student Activities and Involvement Coordinator shall be notified of the outcome of the process.
  4. The procedure for removal from office due to failing to meet good academic standing shall be considered separate from the procedures listed in this Article, and are detailed in Article XV.

Article XV: Academic Standing Requirements

  1. Good academic standing is defined as having a cumulative Grade Point Average (GPA) of 2.0 or above.
  2. When accepting a position on the General Board, members must provide UPB and the Dean of Students Office the rights to verify their GPA throughout their term, and to report falling beneath a cumulative GPA of 2.0 to the General Board as necessary.
  3. General Board members must be in good academic standing at the time of election.
  4. General Board members must maintain good academic standing during each subsequent semester on the General Board, including summer semesters.
  5. The Dean of Students Office shall check the statuses of the cumulative GPA of General Board members following each semester of their term.
  6. If a General Board member’s GPA falls below the above requirements:
    1. The advising staff shall notify the President.
    2. The President shall remove the member from office effective immediately.
    3. The subsequent vacant position shall not be permanently filled until 48 hours after the removal from office.
    4. Removed members may appeal as follows:
      1. The removed member shall submit a formal request of appeal to the President within 48 hours of being removed from office.
      2. The reason for removal from office shall be disclosed to the General Board.
      3. The removed members shall present their request of appeal to the General Board.
      4. The removal of the member can be overturned by a two-thirds vote of the General Board.
      5. A removed member may not appeal their removal from UPB if they are also removed from the University.

Article XVI: Filling Vacancies of General Board positions

  1. The position of the Presidency shall be filled in the following order:
    1. Vice President
    2. Director of Membership Development
    3. Director of Finance D) Director of Operations
    4. Director of Marketing and Promotions
  2. Vice President and director duties shall be delegated amongst the Executive Board by the President until a new Vice President or director is elected.
  3. Committee chairperson positions shall be filled by an interim chairperson appointed by the President, until a new chairperson is elected.
  4. The election process shall be initiated no later than three weeks after the resignation of the Vice President, director, and/or committee chairperson.

Article XVII: Program Proposal Retreat

  1. Overview:
    1. Program Proposal Retreat, hereafter referred to as PPR, will be the meeting at which program ideas will be presented and voted upon by the General Board.
    2. The date of PPR will be determined by the Executive Board, and must be held during the semester proceeding the semester in which the programs discussed are to occur.
    3. Programming committees will research all aspects related to event ideas to be proposed.
    4. Programming committee chairpersons will present program ideas on behalf of their committee.
    5. Prior to PPR, proposed program budgets shall be submitted to the Director of Finance.
    6. New program opportunities or current program changes arising spontaneously throughout the semester are to be submitted to the Director of Finance.
      1. The Executive Board will approve or deny the new program request; if approved the program will be discussed and voted on by the General Board.
  2. Presentations should include the title, date, location, description, goal, and audience of the program as well as an explanation for how audience will be reached and why the program is beneficial. A brief budget overview and analysis shall also be given.
  3. Guidelines for Discussion:
    1. Discussions for each program will begin with 4 minutes and shall not exceed 10 minutes.
    2. Comments should be directed to the identified discussion item.
    3. Each board member may only speak twice per discussion item.
    4. Members will actively avoid redundancy.
    5. Suggests that do not effect major event components or monetary budget issues shall be submitted as a suggestion to the chairperson via a suggestion box.
  4. Round One:
    1. Each committee chairperson will present and discuss their programs consecutively.
    2. After each program is presented and discussed, the program budget shall be voted upon.
      1. Programs with unanimous “yes” votes will be placed on a final slate.
      2. Programs with at least two-thirds “yes” votes will continue in the slating process.
      3. Programs receiving less than two-thirds “yes” votes will be eliminated from the slating process.
    3. Voting outcomes will not be disclosed until the second round of voting begins.
  5. Round Two:
    1. Each chairperson will first be asked if there are any passed programs that he or she would like to remove from the slate. The final slate will then be contingent upon the following situations:
      1. If the slate, consisting of unanimously passed programs and programs passed with two-thirds “yes” votes, is still over-budget:
        1. Each program will get a one-minute pitch from that program’s chairperson stating why that program should stay on UPB’s final slate.
        2. The board will then have a timed discussion beginning with 4 minutes and not exceeding 10 minutes.
        3. The board will then vote on each program, one-by-one. The programs that each voting member votes “yes” on must not exceed the budget limitations. Programs that receive a two-thirds “yes” vote will be placed on the slate.
      2. If the slate, consisting of unanimously passed programs and programs passed with two-thirds “yes” votes come in significantly under-budget:
        1. The General Board will be asked if they would like to nominate a program, which did not pass round one. This nominated program may not cause the final slate to exceed the programming budget for the semester.
          1. The board will also have the option to keep left-over funds untouched and be kept to be put towards other uses.
      3. If unanimous programs put the final slate over-budget, we will move onto a cutting process.
        1. Each chair will again be asked if there are any programs he or she would be willing to drop from contention.
        2. If the slate is still over-budget, the board will then have to reasonably cut program budgets.
        3. The floor will be open for any member to nominate a program to be edited or cut completely.
          1. After a program has been nominated, there will be a discussion with a cap of four minutes, then a majority vote will follow.

Article XVIII: Co-Sponsorships

  1. For events which UPB is approached:
    1. UPB will only work with registered student organizations and/or external organizations that are recognized by the University.
    2. Co-sponsorships will be defined as financial assistance, event planning assistance, and provision of event volunteers.
      1. Financial Assistance: UPB may consider sharing the costs associated with an event. UPB will take into consideration the entire event budget, admission/participation fee(s), efforts to secure other sources of funding, goals for the events, if the event meets criteria for the use of the student activity fees and how well it matches UPB’s mission. The co-sponsorship request form must have a detailed budget attached.
      2. Event Planning Assistance: UPB is willing to share its knowledge and resources on event planning. A representative of UPB is expected to meet regularly with requesting organization and serve as a member of the event planning team.
      3. Provision of Event Volunteers: UPB is willing to provide volunteers to assist with the implementation of an event, assisting with setup, tear down, ushering, ticket collection, etc.
    3. The UPB logo will be included on all event advertising for co-sponsorships that involve financial assistance, event planning assistance, and/or the provision of volunteers. If the use of the logo is not appropriate (i.e. radio spots), University Program Board in its entirety will be utilized.
    4. UPB will utilize their social media to advertise events that involve financial assistance, event planning assistance, and/or provision of volunteers. UPB retains the right to determine the scheduling and frequency of advertising.
    5. UPB will provide assistance will the distribution of printed advertising such as posters, flyers, and handbills.
    6. The Director of Finance will serve as the contact for all co-sponsorships.
    7. Co-sponsorship requests must be received by UPB at least four weeks prior to the event.
  2. For events initiated by UPB:
    1. UPB will only work with registered student organizations and/or external organizations that are recognized by the University.
    2. UPB will approach registered student organizations to allow them the necessary time to complete paperwork seeking funding through Illinois State University.
    3. UPB will include the co-sponsoring registered student organization/campus department logos on all printed advertising and TV screens. When the use of logos is not appropriate (i.e. radio, social media, etc.) UPB will list the organization.
    4. The co-sponsorship organization(s) will include the event and list UPB in their social media messages.

Article XIX: Equipment Policy

  1. UPB business has priority for computer use in the UPB office.
  2. Personal files shall not be saved on the UPB Q-drive.
  3. UPB printer(s) shall not be used for personal documents.
  4. Storage and use policy for the UPB iPad Mini is at the discretion of the Student Activities and Involvement Coordinator and the Dean of Students Office.
  5. All other UPB property shall be used for UPB and other authorized events.
  6. All equipment reservation requests by external groups must be reviewed by the Director of Operations and approved by the General Board.

Article XX: Advisor(s) Expectations:

  1. Attend committee meetings regularly.
  2. Serve as a programming resource.
  3. Act as a support system.
  4. Shall not make programming decisions, but the Student Activities and Involvement Coordinator can override decisions when deemed fiscally unsound or high risk.
  5. Assist in professional development.
  6. Serve as fiscal agent.

Article XXI: Retreats

  1. Executive Board and advisor(s) shall have a retreat prior to the fall semester.
    1. Executive Board retreat shall be coordinated by the President and advisor(s).
  2. General Board and advisor(s) shall have a retreat proceeding Executive Board Retreat.
    1. All General Board retreats shall be coordinated by the Director of Membership Development and advisor(s).

Article XXII: Conferences

  1. Executive Board shall decide UPB representation at various conferences.
  2. UPB members wishing to represent UPB at additional conferences shall:
    1. Submit conference request to the Vice President.
    2. The Executive Board will approve or deny the validity of the request.
    3. Upon approval, the applicant shall attend a General Board meeting where discussion and voting shall occur for final approval from the General Board.

Article XXIII: Incentives

  1. Executive Board members shall receive two complimentary and two reserved tickets to any ticketed event.
  2. Committee chairs shall receive one complimentary and one reserved ticket to any ticketed event.
  3. Incentives may be waived under certain circumstances by a majority approval of the General Board.
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