Illinois State University
University Program Board Constitution
Effective May 1st, 2016
Article I: Name
The name of this organization shall be the University Program Board, hereafter referred to as UPB.
Article II: Promise of the University Program Board
- Mission Statement: The University Program Board is committed to establishing student-driven programs focused on the social, cultural, educational, and recreational growth of Illinois State University and the surrounding community.
- To provide students with the opportunity to become involved in selecting, planning, promoting, implementing, and assessing events, hereafter referred to as the UPB Programming Model.
- To provide opportunities for students to learn, grow, and develop into quality leaders.
- To serve as liaison between UPB members and the University to offer advice and recommend guidelines concerning programs and activities.
Article III: Funding
- The fiscal year of the organization shall be from July 1st to June 30th .
- Members will not be expected to pay dues.
- UPB will receive a portion of the Student Activities Fee allocated at the discretion of the Dean of Students’ Office Leadership Team.
Article IV: Organizational Structure
- There shall be an Executive Board consisting of the President, Vice President, Director of Finance, Director of Marketing and Communication, Director of Membership Development, and Director of Operations.
- There shall be a General Board consisting of a designated chairperson for each committee outlined below, and the members of the Executive Board.
- Each committee shall follow the structure outlined in the UPB By-Laws Article I through Article II.
- Arts & Entertainment
- Center Stage
- Graphic Design
- Marketing & Promotions
- Social & Recreation
- Spirit & Traditions
- There shall be a Full Board consisting of members from each committee as well as members of the General Board and Executive Board.
- Advisors appointed by the The Dean of Students Office shall serve as ex-officio members of UPB.
- All positions requirements shall be followed as outlined in the UPB By-Laws Articles III through Article V.
Article V: Membership and Eligibility Criteria
- Membership Qualifications:
- UPB values the standard of inclusive membership and does not discriminate against any individual on the basis of race, color, religion, economic status, gender, sexual orientation, national origin, age, ethnic background, or disability.
- Executive Board and General Board Eligibility Criteria:
- Must be enrolled as an Illinois State University student.
- Must be in good disciplinary standing, as defined by Illinois State University policy.
- Must be in good academic standing, as outlined in UPB By-Laws Article XVI.
- Must obtain position through election process as outlined in UPB By-Laws Article VIII.
- Must complete full UPB term of office; April/May through the following April/May.
- Failure to meet requirements as outlined in the UPB Constitution and By-Laws will result in removal from office as outlined in the UPB By-Laws Article XV.
- Vacant positions shall be filled following the processes outlined in the UPB By-Laws Article XVII.
- Full Board Membership Responsibilities:
- Actively contribute to the UPB Programming Model.
- Remain actively involved in one or more committees by attending weekly meetings and sharing opinions.
- Attend Full Board meetings.
- Positively represent the University Program Board.
- Sign and follow confidentiality agreement.
- Reasons for Membership Removal:
- The organization and its members agree to adhere to city, state, and national laws, to the Student Code of Conduct, and the Registered Student Organization Handbook – any member found violating this may be removed from the organization.
- The process for membership removal is outlined in the UPB By-Laws Article XIV.
Article VI: By-Laws
- By-Laws will be established to aid in the operation of the UPB.
- To be established, By-Laws will require a majority vote of the General Board.
- To be amended, By-Laws will require a majority vote of the General Board.
- By-Laws must be established or amended at a meeting of the General Board.
- All By-Laws are public record.
Article VII: Amendments
- All amendments to this constitution shall be submitted to the UPB President prior to the General Board meeting at which the amendment will be discussed.
- Any member of the UPB may purpose an amendment by submitting the amendment in writing to the President.
- A two-thirds vote of the General Board is needed to approve the amendment.
- Any amendment approved under this article shall become effective at the time cited when the amendment is presented to the General Board.
- Ratification of this constitution will take place as follows:
- This constitution will be presented to the General Board.
- The General Board will have no more than two regular meetings to vote on approval.
- A two-thirds vote is required to ratify this new constitution.
- The President shall appoint an ad-hoc committee to assess the current constitution within three years of its ratification.