University Program Board
University Program Board
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Illinois State University
University Program Board Constitution
Effective August 13, 2017

Article I: Name

The name of this organization shall be the University Program Board, hereafter referred to as UPB.

 

Article II: Promise of the University Program Board

  1. Mission Statement: The University Program Board is committed to establishing student-driven programs focused on the social, cultural, educational, and recreational growth of Illinois State University and the surrounding community.
  2. To provide students with the opportunity to become involved in selecting, planning, promoting, implementing, and assessing events, hereafter referred to as the UPB Programming Model.
  3. To provide opportunities for students to learn, grow, and develop into quality leaders.
  4. To serve as a liaison between UPB members and the University,  to offer advice and recommend guidelines concerning programs and activities.

 

Article III: Funding

  1. The fiscal year of the organization shall be from July 1st to June 30th.
  2. Members will not be expected to pay dues.
  3. UPB will receive a portion of the Student Activities Fee allocated at the discretion of the Dean of Students Office Leadership Team.

A)     A portion of these funds will be designated for use by programs that utilize the Up Late @ State brand.

(I) The Up Late @ State brand will be used to distinguish programs that occur on a Thursday, Friday, or Saturday night, last a minimum of two hours and end at 11:00 PM or later, are multifaceted with multiple performers or activities, and possess a theme that connects the performers or activities together.

 

Article IV: Organizational Structure

  1. There shall be an Executive Board consisting of the President, Vice President, Director of Finance, Director of Marketing and Communication, Director of Membership Development, and Director of Operations.
  2. There shall be a General Board consisting of a designated chairperson for each committee outlined below, and the members of the Executive Board.

A)     Each committee shall follow the structure outlined in the UPB By-Laws Article I and Article II.

(I) Arts & Entertainment

(II) Center Stage

(III) Enrichment

(IV) Graphic Design

(V) Late Night

(VI) Marketing & Promotions

(VII) Social & Recreation

(VIII) Spirit & Traditions

  1. There shall be a Full Board consisting of members from each committee, members who attend meetings and assist with events, and members of the General Board and Executive Board.
  2. Advisors appointed by the Dean of Students Office shall serve as ex-officio members of UPB.
  3. All position requirements shall be followed as outlined in the UPB By-Laws Article III through Article V.

 

Article V: Membership and Eligibility Criteria

  1. Membership Qualifications:

A)     UPB values the standard of inclusive membership and does not discriminate against any individual on the basis of race, color, religion, economic status, gender, sexual orientation, national origin, age, ethnic background, or disability.

B)     Must be enrolled as an Illinois State University student.

  1. General Board Eligibility Criteria:

A)     Must be in good disciplinary standing, as defined by Illinois State University policy.

B)     Must be in good academic standing, as outlined in UPB By-Laws Article XV.

C)     Must obtain position through election process as outlined in UPB By-Laws Article VII.

D)     Must complete full UPB term of office: from the date of their position acceptance to the Passing of the Gavel ceremony the following academic year.

E)     Failure to remain in good academic or disciplinary standing will result in immediate removal from office.  Failure to meet all other requirements outlined in the UPB Constitution and By-Laws will result in removal from office as outlined in the UPB By-Laws Article XIV.

F)      Vacant positions shall be filled following the processes outlined in the UPB By-Laws Article XVI.

  1. Full Board Membership Responsibilities:

A)     Actively contribute to the UPB Programming Model by attending committee meetings, attending Full Board meetings, or assisting with event implementation.

B)     Positively represent the University Program Board.

C)     Sign and follow the UPB confidentiality agreement.  

  1. Reasons for Membership Removal:

A)     The organization and its members agree to adhere to city, state, and national laws, to the Code of Student Conduct, and the Registered Student Organization Handbook.  Any member found violating this may be removed from the organization.

B)     The process for membership removal is outlined in the UPB By-Laws Article XIII.

Article VI: By-Laws

  1. By-Laws will be established to aid in the operation of UPB.
  2. To be established, By-Laws will require a majority vote of the General Board.
  3. To be amended, By-Laws will require a majority vote of the General Board.
  4. By-Laws must be established or amended at a meeting of the General Board.
  5. All By-Laws are public record.

 

Article VII: Amendments

  1. All amendments to this constitution shall be submitted to the UPB President twenty four hours prior to the General Board meeting at which the amendment will be discussed.
  2. Any member of UPB may propose an amendment by submitting the amendment in writing to the President.
  3. A two-thirds vote of the General Board is needed to approve the amendment.
  4. Any amendment approved under this article shall become effective at the time cited when the amendment is presented to the General Board.

Article VIII: Ratification

  1. Ratification of this constitution will take place as follows:

A)     This constitution will be presented to the General Board.

B)     The General Board will have no more than two regular meetings to vote on approval.

C)     A two-thirds vote is required to ratify this new constitution.

  1. The President shall appoint an ad-hoc committee to assess the current constitution within three years of its ratification.
2017-11-07T15:22:54.431-06:00 2017
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